What’s missing in your email and chat support

An excellent customer experience all is about meeting people where they already are. And today, there’s one platform where more potential customers are than any other platform which is emails and chats. Know urgently what’s missing in your emails and chat support.

This competitive world is urging industries to pay a lot of attention to satisfying customers, by offering strong customer service. Sustaining a customer is a part of every marketing and communication with internal as well as external connections.

An excellent customer experience all is about meeting people where they already are. And today, there’s one platform where more potential customers are than any other platform which is emails and chats. As these are favored as support platforms across multiple industries, some companies are still missing the impression when it comes to implementing and offering a great customer experience through the platforms. Also, check out what could be negative or  missing in your email and chat support:


As per the research, 62% of businesses do not respond to customer service emails and 90% do not inform the customer that their email was received which will leave the buyer wondering if their information was delivered or was left sharing. Moreover, it was found that the average response time to respond back to a customer was 12 hours and 10 minutes.

Don’t have the latest technology stacks like Chatbot

Chatbots can work 24*7, more responsive, effective, and much less likely to error. It is significant to recognize that Chatbots are not as smart as humans, determining that complicated inquiries or instructions will not be understandable to them. But any active task or inquiry is noticed much better in every aspect by a Chatbot.


If customer support is your point of difference or is important to your product or service, then multilingual customer support is the way to go, considering key markets and depth of presence. The determination of which language to give when – timezone-related, on-demand, or round the clock, should be supported through already existing customer analysis and fundamental target markets.

You’re missing peak customer support times

You should try to provide 24×7 email and chat support or at least must choose the times that you cover. Nevertheless, it is the highest time that you should be bothered about your business independently. Considering peak times also means understanding how things like the holiday season spike.

Lack of customer support during emergencies

The customer’s biggest complaints are the lack of available customer support during emergencies. You need to have a team of an adequate number of highly-skilled, properly trained customer representatives ready to provide support.

Too many escalations

If this is the case where you find too many escalations from your email and chat support, then your team may not be able to handle some delicate situations, which is unavoidable. But if more than one in 10 or 20 has to shift to a higher tier of service, that means your customer service people are either under-trained or under-empowered. You should search for a method to offer the team the expertise to make particular customer dilemmas.

Inefficient customer support replies

The method of customer engagement normally starts with the end-user opening a ticket. If a customer is replied to with a message or solution that shows the inability to provide service in a timely manner, you may have just lost a customer. More than this, you may just receive a negative review about your customer service.

According to the research the businesses fail to meet customer expectations and are lacking millions of dollars in missed buyers and unnecessary internal follow-up work. Every email or chat can be a modest effort, but it’s a huge opportunity to form a better relationship with your patron.

VSynergize has worked with businesses for over 19+ years, managing customer support services that significantly reduced client’s time, efforts, and expenses. We can get you started in 24-48 hrs, For any further inquiries shoot us an email at info@vsynergize.com or call on 855-203-8196

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November 1st, 2017|0 Comments

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